Carla Adams

Carla Adams
9388 NW 8th Circle
Plantation, FL. 33324
786-285-8000
Carla@waccd.com

CAREER SUMMARY

A seasoned Sr. Executive Assistant with 10+ years experience providing outstanding administrative support to Senior Executives of Fortune 500 companies.
Has excellent time management and organizational skills. Detail-oriented, assertive, efficient, creative, resourceful and dependable. Flexible, able to adapt to changing priorities and maintain a positive attitude and strong work ethic.
Experience managing complex calendars, spanning across multiple time zones. Highly adept managing complex schedules for multiple executives simultaneously within a deadline-driven environment. Strong background in managing multiple projects under tight deadlines. Possess full life cycle project experience (manage, plan, execute, and complete projects within required budget and timeframe).
Strong ability to direct, lead, negotiate and act as a liaison between multi-disciplinary departments. Previous administration management experience, have acted as a mentor and trainer to other administrative assistants new to the field and their roles.
A motivated self-starter, able to quickly grasp issues and attend to details while maintaining a view of the big picture. A clear and logical communicator, able to establish rapport with both clients and colleagues.

• Specific expertise in the following:
• Certified Meeting Planner
• Trade Shows and Marketing Support
• Domestic and International Conferences
• Microsoft Office Certified
• Organizing and Managing Seminars / Logistics
• Bilingual

PROFESSIONAL EMPLOYMENT

Western Union, Sunrise, FL 2007 - Present
Money Transfer
Executive Assistant / Personal Assistant / Special Events Coordinator, Latin America office
Provide continuous, high quality support to Vice President and staff. Manage complex executive and personal calendar.

• Coordinate schedule, appointments and travel arrangements; managed expense account and recovery for Vice President.
• Review employee submitted expenses for policy adherence prior to leader approval.
• Manage Vice President's personal files, appointments and domestic and international travel.
• Organize annual meetings, including site selection, catering and preparation of appropriate materials.
• Experienced in handling domestic and international travel needs.
• Screen and route basic internal and external communications.
• Drafting and distributing memos, general letters, and e-mail communications.
• Direct the planning and execution of LACA office annual fundraising activities for Executive Vice President of Latin America.
• Planned / organized / executed 2008 Christmas Party of 200+ employees- under budget by 10% of an 85,000 budget.
• Planned / organized / executed 2008 US Outbound Team Building Exercise- Parrot Jungle 50+ employees.
• Assisted in organizing Latin America Agent Meeting- Panama City Panama 200+ agents and employees.
• Assisted in planning / organizing / executing 2009 Family Picnic - Parrot Jungle 170+ employees.

FNT Travel, Hollywood, FL 2007
Inbound Travel Wholesaler
Executive Assistant
As an Executive Assistant to CEO/ President, managed calendar, board meetings, company functions, expense account and recovery. Handle domestic and International travel arrangements.
Purchasing and Contracting

• Contracted all hotel and vendors associated with in-bound travel.
• Planned, prepared and coordinated all travel arrangements for travel groups, USA, Central and South America.
• Experienced in Contract Negotiating.

Florida Power & Light, Miami, FL 2004 - 2007
Utilities
Executive / Personal Assistant to Regional Director of External Affairs 2005 - 2007

• Assisted Regional Director and four Managers in Business Unit with administrative details on daily basis.
• Coordinated schedule, appointments and travel arrangements; managed expense account and recovery.
• Managed Directors medical claims, doctor appointments and personal travel.
• Organized annual meetings, including site selection, catering and preparation of appropriate materials.
• Updated in-house intranet for External Affairs department, kept project and Ads on schedule, maintained procedures manuals, and coordinated travel and meeting engagements.
• Coordinated and executed all annual volunteer activities for FPL, Handled 2 week United Way Campaign for Business Unit.
• Interfaced with local government officials to ensure follow up on all request made to Florida Power and Light, to establish positive relationship within the community and civic leaders.

Administrative Assistant to Senior Managers of Construction 2004 - 2005
Florida Power & Light

On daily basis, prepared and managed all contractors' job packet contracts and service work activities. Ensuring effective coordination and completion of all work activities within established company service restoration time frame, and customer due dates.

• Prepared documents, advised customers and other departments of damages caused by FPL distribution contractors.
• Ensured process was followed to resolve claims of property damage and customer satisfaction.
• Reconciled of completed work. Filed and maintained all records of work in progress and closed out jobs.
• Assisted Engineers and designers in cross-functional duties.

Universal Music Publishing Group, Miami Beach, FL 1999 - 2004
Music Entertainment
Executive / Personal Assistant / Office Manager

Executed all administrative details for Senior Vice President on daily basis.

• Coordinated schedule, appointments and travel arrangements; managed expense account and recovery.
• Managed doctor appointments and personal travel.
• Organized annual Music Conferences and camps, including site selection, catering and preparation of appropriate materials.
• Trained and supervised receptionist.

EDUCATION

CMP Certified Meeting Planner, Bismarck State College (online)

Computer Science AA, Suffolk Community College, Brentwood, NY